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Guideline for maintenance of oily water separator and filling up of the oil record boom MACHINERY SPACE OPERATIONS,Quantity of cleaning water to be recorded as well
Applicable to:
All Indian seafarers
Effective Date:
28th March 2006
Superseded Circulars:
None
Key Changes and Requirements
1. Maintenance of Oily Water Separator and Oil Record Book
To prevent ship detention, imprisonment, and heavy fines, seafarers must ensure proper maintenance of the oily water separator and accurate record-keeping in the Oil Record Book (ORB).
- Maintenance: Ensure the OWS system is maintained and all equipment related to pollution prevention is functioning correctly.
- ORB Entries: Make correct entries in the ORB, including date, operational letter code, item number, and particulars of each operation. Use indelible ink and sign each entry.
- Retention Period: Keep ORB records for at least 3 years from the date of the last entry.
- Special Areas: Only discharge oily bilge water through 15-ppm control equipment when the ship is en route in special areas.
2. Company and Master Responsibilities
Companies and Masters must ensure proper record-keeping, maintenance, and familiarization of seafarers with OWS equipment.
- Company: Implement the ISM Safety Management System, minimize leakages, ensure adequate spares, and review maintenance records during internal audits.
- Master: Ensure records are kept for at least 3 years, each page is properly dated and signed, and promptly inform the Chief Engineer when entering or exiting special areas.
II/4 Items to be recorded in ORB
- A. Ballasting and/or cleaning of fuel oil tanks
- B. Discharge of dirty ballast or cleaning water
- C. Collection and disposal of oil residues (sludge)
- D. Non-automatic discharge overboard or disposal of bilge water
- E. Automatic discharge overboard or disposal of bilge water
- F. Condition of oil discharge monitoring and control system
- G. Accidental or other exceptional discharge of oil
- H. Bunkering of fuel or bulk lubricating oil
- I. Additional operational procedures and general remarks
Important Note
Falsification of records or tampering with evidence can result in imprisonment, heavy fines, and ship detention. Always maintain accurate records and follow proper procedures.
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