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Standard Operating Procedure (SOP) for the Utilization of Office Vehicles under Custody of Admn. Branch
Applicable to:
All officers and staff in various branches and wings
Effective Date:
16-09-2025
Superseded Circulars:
None
Key Changes and Requirements
1. Vehicle Requisition Timeline and Approval
All vehicle requisitions must be sent to the Admin Branch at least 24 hours in advance. Requests received on short notice may be considered only in exceptional and emergency situations.
- Approval: Vehicle requisition form must be accompanied by approval from the competent authority.
- Endorsement: All vehicle requisitions must be countersigned by a branch-head/wing-head before submission to the Admin Branch.
2. Pick-Up Point and Priority
The designated pick-up and drop-off point for attending meetings is the Office (Headquarters) unless otherwise approved in advance. Requests for residential pick-up/drop must clearly mention the reason and be justified with supporting approval.
- Priority: Vehicle allocation will be subject to availability and prioritization based on official necessity. In case of multiple overlapping requests, priority will be given to time-sensitive government functions, high-level official meetings/events, and travel involving outstation commitments.
OPERATIONAL VEHICLE REQUISTION FORM
Please refer to DGS Circular 38 of 2025 for SOP and attach relevant documents.
Important Note
Non-compliance with this SOP may result in denial of vehicle requests.
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