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Contract Management Procedure 1/3
**Indian Seafarers: Maritime Regulatory Summary**
Applicable to:
All Branches, All DDGS, Chief Surveyor, Nautical Advisor, Chief Ship Surveyor, AII DDGS, Computer Cell
Effective Date:
30.08.2023
Superseded Circulars:
None
Key Changes and Requirements
1. Contract Management Procedure — DGS Order 12 of 2023
This order introduces a methodical compliance framework for contract management in the Directorate General of Shipping (DGS), aligning with General Financial Rules (GFRs) and relevant manuals.
- Key Changes: Specific contract management committees are to be notified for each contract awarded, responsible for compliance, effective contract management, and penalty recommendations.
- Contract Conditions: Standard contract formats are to be adopted for goods and services, with service level agreements as mandatory contract conditions alongside standard aspects.
- Contract Management Committees: Chaired by the Deputy Director General of the respective branch, including the Deputy Director General (Shipping) Administration and Deputy Director General (Finance & Accounts) or their representative.
- Penalty Recommendations: Contract management committees shall recommend penalties for violation of contractual obligations or non-compliance with service level conditions.
II/4 Contract Management Committee
Specific contract management committees are to be notified for each contract awarded, responsible for compliance, effective contract management, and penalty recommendations.
Important Note
No payments towards existing contracts shall be released unless there is an effective contract management committee in place and the specific recommendation thereof shall be taken on record.
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