Notification of Procurement Checklists for Compliance with Procurement Processes.

Applicable to: All Indian seafarers and maritime stakeholders

Effective Date: 02.09.2025

Superseded Circulars: None

Key Changes and Requirements

The Director General of Shipping has issued new procurement checklists to ensure compliance with procurement processes.

Checklists: 5 checklists have been issued for different stages of the procurement process.
Stages: Preparation of procurement note, RFP publishing, award of contract, contract management, and record of utilization certificate.
Responsibilities: Supervisory custodian, primary custodian, secondary custodian, and the Competent Authority have specific roles in the procurement process.
Timeline: Timelines for procurements are to be adhered to by the primary custodian and secondary custodian.

A standard routing process has been outlined for file movement during the procurement process.

Process: The file movement process involves various stages, including preparation of procurement note, RFP publishing, award of contract, contract management, and record of utilization certificate.
Review: Each stage involves reviews and comments from relevant authorities.
Approval: Approval is required from the Competent Authority at various stages.

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Annexure A: Checklists

Important Note

Compliance with these checklists and the file movement process is mandatory and strictly enforced.

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