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Guidelines for Changes in Name, Structure, and Composition of Maritime Training Institutes (MTIs) and the Management of Trusts and Section 8 Companies.
Applicable to:
Maritime Training Institutes (MTIs) and their management
Effective Date:
05/02/2025
Superseded Circulars:
None
Key Changes and Requirements
1. Changes in Name of Maritime Training Institute (MTI)
MTIs seeking to change their name must follow these steps:
- Affidavit: Submit to DGS with minutes, resolution, justification, and impacts on records.
- Publication: Publish notice in local and national newspapers in regional and English languages within 2 weeks.
- Gazette Notification: Register name change in official state gazette.
- DGS Approval: Submit affidavit with supporting documents and revised bylaws/trust deed for review. DGS will issue approval letter upon compliance.
- Record Updates: Update registration documents, bank accounts, and notify educational authorities.
Deadline: 30 days from submitting affidavit.
2. Changes in Name of Trust/Trustee
Submit formal letter to DGS with required documents within 2 weeks of change:
- Documents: Board resolution, trust deed amendments, application to charity commissioner, public notification, approval letter, and updated trust records.
3. Changes of Directors in Section 8 Companies
Submit notification to DGS with required documents within 2 weeks of change:
- Documents: Supporting documents for ROC application, MOA/AOA amendments.
Note: All records must be updated on the DGS MTI Trust Portal.
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